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Office Relocation

Helping teams move smoothly into new workplaces. 

Office relocations require careful planning, clear communication and effective move management. We help relocate people, furniture and workplace assets efficiently while minimising disruption to day-to-day operations. 

Relocating your office? Let’s move smarter

Talk to our relocation specialists about your upcoming project. 

Get in touch

RELATED SERVICES

WhAT IS office relocation?

An office relocation involves moving people, furniture, equipment and workplace operations from one location to another.

Whether driven by growth, consolidation, lease expiry or workplace change, office moves require careful coordination to minimise disruption, maintain productivity and ensure a smooth transition.

Modern office space with curved glass walls, featuring a round table with orange chairs. Booth seating is under an arched alcove with a pendant light

Moving people
not just furniture

An office move affects every part of your business. Employees need clear communication, technology needs to be operational and teams need confidence that they can continue working effectively throughout the transition.

Our relocation specialists work closely with clients to understand how their organisation operates day-to-day and develop move plans that support both business requirements and employee experience. From communication plans and crate distribution to move-day support and workplace set-up, we help ensure employees feel informed and prepared throughout the process. 

What is Planned Preventative Maintenance?
Modern meeting room with a large table, pendant lighting, and three people engaged in a collaborative discussion while one presents at a whiteboard.
Partially assembled shelving unit in a room under construction, with wood panels leaning against the wall and a yellow step ladder in the background.
Modern kitchen with light wood cabinets and dual AEG ovens, against a geometric blue and white backsplash. Shelves hold jars and condiments. A black table with a wooden cutting board sits nearby.
Booths with brown leather seats and wooden tables are lined against a white-paneled wall, decorated with framed photographs. Large windows reveal greenery, while modern chairs occupy adjacent open space.
modern office meeting room with a long table, six chairs, and blue built-in shelves
Modern open office with shared desks, red privacy panels, ergonomic chairs, and indoor plants enhancing the workspace
A long white table with wooden chairs is centrally placed under pendant lighting in a modern room, featuring shelves, large windows, and cushioned seating with blue and gray pillows.
A modern office space features a row of chairs and tables against a blue wall, accompanied by soft lighting and sheer curtains in the background.
What is Planned Preventative Maintenance? Modern meeting room with a large table, pendant lighting, and three people engaged in a collaborative discussion while one presents at a whiteboard. Partially assembled shelving unit in a room under construction, with wood panels leaning against the wall and a yellow step ladder in the background. Modern kitchen with light wood cabinets and dual AEG ovens, against a geometric blue and white backsplash. Shelves hold jars and condiments. A black table with a wooden cutting board sits nearby. Booths with brown leather seats and wooden tables are lined against a white-paneled wall, decorated with framed photographs. Large windows reveal greenery, while modern chairs occupy adjacent open space. modern office meeting room with a long table, six chairs, and blue built-in shelves Modern open office with shared desks, red privacy panels, ergonomic chairs, and indoor plants enhancing the workspace A long white table with wooden chairs is centrally placed under pendant lighting in a modern room, featuring shelves, large windows, and cushioned seating with blue and gray pillows. A modern office space features a row of chairs and tables against a blue wall, accompanied by soft lighting and sheer curtains in the background.

Our fully managed commercial relocation service

From move planning and box labelling to furniture moves and IT installation, our dedicated project manager will guide you through every stage of the relocation.

01
Needs Analysis

Understanding what needs to move and what needs to happen.
We start by understanding your existing workplace, your new environment and the requirements of your people, furniture and equipment.

  • Pre-move surveys
  • People and departmental requirements
  • Furniture and equipment review
  • Key constraints and dependencies

Two women sitting at a meeting table in a modern office, engaged in conversation while working on laptops, with framed artwork and a green plant in the background.

Three colleagues collaborating around a high meeting table in a modern office space, reviewing documents under pendant lights with a green accent wall in the background

02
Move Planning

Turning the requirements into a clear relocation plan.
We develop the programme and coordinate the different activities, teams and suppliers involved in the move.

  • Move management and programming
  • Employee and departmental move planning
  • IT and equipment move coordination
  • Furniture and asset planning
  • Access and logistics planning

03
Preparing for the Move

Making sure everything and everyone is ready.
Good preparation helps reduce disruption on move day. We coordinate the practical details in advance so the relocation can run smoothly.

  • Crate management and labelling
  • Employee move communications
  • Furniture preparation and dismantling
  • Access and logistics coordination
  • Clearance planning

Modern office lounge featuring blue seating and white tables, with a kitchenette and bar stools in the background. Indoor plants line the windows, enhancing the room's minimalist design.

04
Physical Move

Coordinating the move from one workplace to the next.
Our team manages the relocation on site, coordinating people, furniture, equipment and suppliers against the agreed programme.

  • Employee and departmental moves
  • Furniture relocation and installation
  • IT and equipment move coordination
  • On-site move management
  • Weekend and out-of-hours moves where appropriate

05
Post-Move

Getting the new workplace ready for your people.
The move doesn’t stop when everything arrives. We help get the workplace set up, resolve outstanding items and deal with assets that are no longer required.

  • Workplace set-up
  • Furniture installation and adjustments
  • Crate and packaging removal
  • Clearance of redundant items
  • Furniture reuse and recycling
  • Post-move support

Interior of a cleanroom or laboratory under construction, with white walls, ceiling cutouts, observation windows, and equipment and materials scattered across the floor

Modern office space with ergonomic chairs, individual desks with red dividers, a large potted plant, and a storage cabinet topped with greenery.

06
Business as Usual

Our focus throughout is on minimising disruption and helping your teams settle into their new workplace as quickly as possible. Final adjustments and post-move support help ensure the workplace is ready for normal operations.

Research Institute Building - Furnish & Relocation - COEL

PROJECT IN FOCUS: RESEARCH INSTITUTE

Working with a world-leading research and educational institute, our team delivered a phased office relocation supporting the move of more than 450 employees into a newly constructed workplace. Alongside furniture installation and workplace preparation, we carefully coordinated the move to minimise disruption and maintain operational continuity.

The project also included sustainable furniture recycling initiatives that diverted more than 14 tonnes of furniture from landfill, helping support the client’s sustainability objectives.

See the full project

Modern office lobby with two curved chairs, a round table with a plant, and a wooden reception desk. Stairs lead to a green

Creating A Workplace That’s Ready To Use

A successful office relocation depends on preparation long before move day arrives. Our team coordinates the practical activities required to prepare employees and workspaces for the transition, from move planning and furniture relocation through to workplace set-up, storage solutions and post-move support.

The result is an organised, operational workplace that enables teams to settle in quickly and return to business as usual. 

Modern office with a cozy ambiance, featuring plush gray chairs and a sofa around a glass table with a plant. Warm light, wood accents, and a TV on the wall add elegance.

Managing The Details

Office relocations often involve hundreds of individual actions taking place over a relatively short period of time. Labelling systems, employee move packs, furniture layouts, storage requirements, supplier coordination and move-day logistics all need to align around a fixed programme.

By bringing these activities together under a single relocation team, we help organisations maintain visibility, reduce pressure on internal resources and keep projects moving forward. 

Two men discuss a blueprint on a table in a modern office with pendant lights, a whiteboard, and large windows with blinds. One wears a black jacket with "COEL" text.

ASK US ANYTHING

Planning an office move and unsure where to begin? Our relocation team is ready to help. Drop us a message and we’ll get back to you with expert support.

Send a message

Small meeting room with round table, four tan chairs, large pendant light, and a wall-mounted screen, adjacent to an open office space

A sustainable approach
to office relocation

Relocation projects often create opportunities to review existing furniture and workplace assets. Before any items are removed, we assess opportunities for reuse, repurposing and refurbishment to reduce waste and extend product lifecycles.

Where furniture is no longer required, we work with Sustain, part of the Senator Group, to support responsible reuse, recycling and disposal. Packaging materials generated during the move are also recycled wherever possible, helping divert waste from landfill and reduce environmental impact.

Through our managed service, clients receive reporting on furniture reuse and recycling outcomes, supporting wider sustainability objectives and ESG commitments.

This is a little more substantial than the new version, keeps the sustainability credentials, and gives a tangible outcome rather than just saying you “support sustainability objectives.” It also introduces reporting, which is a strong differentiator if you’re able to provide it.

Why Choose COEL?

A flexible approach to office relocation

We understand that everyone’s requirements are different, so we offer a range of options to help manage your move.

01
Employee-Focused Moves

Office relocations are ultimately about people. We help organisations create relocation programmes that keep employees informed, engaged and prepared throughout the process. 

02
Workplace Ready From Day One

Our focus extends beyond moving assets to ensuring workspaces are organised, operational and ready for occupation when employees arrive. 

03
Flexible Relocation Support

Whether you require project management, move coordination or a fully managed relocation service, we can tailor support to suit the needs of your organisation. 

04
Sustainability Built In

Furniture reuse, responsible recycling and waste reduction are embedded throughout our relocation approach.

Benefits Of Office Relocation Support 

  • Reduce disruption during office moves. 
  • Maintain business continuity. 
  • Improve relocation planning and coordination. 
  • Minimise operational downtime.
  • Simplify stakeholder management. 
  • Support employee engagement. 
  • Reduce waste by recycling responsibly. 
  • Create workplaces ready for occupation. 

Meet OUR
FURNITURE team

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Kurtis Nobbs

Furnish  |  Furniture, Move & Storage Project Manager
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Paul Eldridge

Furnish  |  Installation Manager

SEE ALL TEAM

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FREQUENTLY ASKED QUESTIONS

We provide move planning, project management, furniture relocation, workplace set-up, storage solutions, clearance services and relocation coordination. 

Ideally office relocation planning several months before the intended move date, allowing sufficient time for planning, communication and logistics. 

Yes. Office relocations are often delivered alongside workplace fit outs, refurbishments and wider workplace change programmes. 

Yes. Through our partnership with Sustain, we help organisations identify opportunities for furniture reuse and responsible recycling.

Yes, we can help with office clearance as part of the relocation service.

We can manage the entire relocation process, from planning and the physical office move itself to getting people set up at the correct desks and configuring IT services.

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