I am interested in...

Send us a brief

 

A person on a blue stepladder installs a ceiling fixture in an office with white ceiling tiles and burgundy dividers in the foreground.

Planned Preventative
 Maintenance

Our annual PPM service contracts will take care of all your pre-planned maintenance, ensuring your office or lab is a safe workplace for your staff or tenants.

 

looking to maintain your workspace?

Contact our maintenance team to see how we can ensure your workspace is kept safe and compliant.

Let’s talk maintenance

KEEPING YOU
SAFE & COMPLIANT

Boost your building’s efficiency and compliance with our PPM (Planned Preventative Maintenance) service. Whether part of our office fit out or a standalone contract, we handle all your building, plumbing, and electrical maintenance, ensuring a safe workspace.

Tell us how we can help

How we can Help

PPM services to keep your business and workforce safe and thriving.

Two construction workers, wearing helmets and vests labeled "COEL Inspiring Spaces," discuss blueprints on a glass wall in an office setting.

Electrical Safety

Our NICEIC registered electricians can schedule commercial monthly emergency light testing, distribution board checks, a five-year Electrical Installation Condition Report (EICR), lightning servicing, Portable Appliance Testing (PAT) and Fixed Appliance Testing.

Mechanical Servicing

Our mechanical engineers can schedule waste pumps, water heaters, radiator checks, expansion vessels and cat 5 booster.

Water Safety

Our mechanical engineers can schedule commercial water temperature tests, weekly flushing of outlets, descaling of tap outlets/ shower heads, thermostatic mixing valve (TMV), chlorination, legionella samples and L8 Risk Assessments.

A chrome water dispenser stands on a black countertop, set against a patterned green and white tiled backsplash in a wooden kitchen cabinet area.

Gas Safety

Gas safe planned preventative maintenance includes commercial gas boiler services, gas safety shut off valve and gas periodic gas tightness tests.

Air Conditioning

Air conditioning planned preventative maintenance includes Heating, ventilation and air conditioning (HVAC), heat pump servicing, TM44 Inspection repair and F-gas servicing, ensuring air conditioning systems are compliant.

Fire Safety

Fire alarm and fire detection maintenance include weekly test of fire alarms, bi-annual servicing of fire alarms, fire extinguishers, fire/smoke damper testing and fire door checks.

A man examines a control panel mounted on a green wall, holding a tablet, with a large plant nearby and sunlight streaming through a window. The shirt text reads "COEL."

Security

We provide specialist CCTV, intruder alarm and access control servicing to ensure your building remains secure.

Soft Services

Our team can help support you with window and gutter cleaning, pest control and monthly building checks.

General Maintenance

Our maintenance team also provide more general support including painting, handyman jobs and plumbing.

Modern kitchen with black cabinets and white countertop, featuring a tablet and cups with a sleek, ring-shaped ceiling light above. Green plants adorn the divider, enhancing a bright, open space.
Modern office kitchenette with white cabinetry, wooden countertops, and multicoloured tile backsplash, part of a COEL fit-out project.
Desks with computer monitors and ergonomic chairs stand in a modern office space, flanked by planter boxes with green plants, and surrounded by large windows.
White office lockers with built-in planter boxes on top, complemented by indoor plants and minimalistic decor."
Suspended rectangular lighting fixture emits bright light, arranged in a zigzag pattern, with a clean, modern design against a teal wall in an office or commercial space.
Modern office hallway with work pods and plant-topped cabinets on either side; a chair and small table with an open laptop are on the right, under bright ceiling lights.
Spacious workshop with wooden tables features green ventilation units labeled "nodour" and extendable hoses, set in a bright room with white ceiling panels and large windows.
Decorative wall with geometric, arrow-shaped cutouts enhances an office space; glass partition door and indoor plants accentuate the modern, minimalist design.
Modern kitchen with black cabinets and white countertop, featuring a tablet and cups with a sleek, ring-shaped ceiling light above. Green plants adorn the divider, enhancing a bright, open space. Modern office kitchenette with white cabinetry, wooden countertops, and multicoloured tile backsplash, part of a COEL fit-out project. Desks with computer monitors and ergonomic chairs stand in a modern office space, flanked by planter boxes with green plants, and surrounded by large windows. White office lockers with built-in planter boxes on top, complemented by indoor plants and minimalistic decor." Suspended rectangular lighting fixture emits bright light, arranged in a zigzag pattern, with a clean, modern design against a teal wall in an office or commercial space. Modern office hallway with work pods and plant-topped cabinets on either side; a chair and small table with an open laptop are on the right, under bright ceiling lights. Spacious workshop with wooden tables features green ventilation units labeled "nodour" and extendable hoses, set in a bright room with white ceiling panels and large windows. Decorative wall with geometric, arrow-shaped cutouts enhances an office space; glass partition door and indoor plants accentuate the modern, minimalist design.

Why should you consider PPM

Our bespoke PPM contracts provide a fully managed service tailored to your business operations, assets, and sustainability goals.

  1. Service range. We offer regular Electrical, Plumbing, Gas, Air Conditioning, and Ventilation maintenance to prevent equipment failures, extend asset lifespan, and cut reactive repair costs.
  2. Compliance covered. We ensure your building remains safe and compliant with comprehensive maintenance, testing, and repair services.
  3. Cost control. Our PPM contracts also support budget planning, reducing unplanned repairs that could disrupt operations.
  4. Highest standards. Delivered in line with RICS Professional Standards, our services are carried out by accredited NICEIC, Gas Safe, and F-Gas engineers.
  5. Reduced risk. Without a PPM, your office or lab equipment faces unnecessary risks—ongoing maintenance ensures vital components are serviced or replaced before failure.

Can’t see the wood for the trees with your building maintenance?

Don’t worry we can help.

Send us a message

A flexible solution
for your maintenance 

 

01

Contact

We’ll discuss your business operations, size of your commercial space and what services you may already have, and the ones we think you’ll need.

02

Details

We’ll provide you with an in-depth questionnaire to navigate specifics of the equipment and assets you have and that we’ll look to take care of for you.

03

Visit

If you do not have a specialist to fill out the form, we’ll conduct a site visit to assess your building to enable us to review your current systems and offer expert advice on what coverage you’ll need for the year ahead.

04

Quote

We’ll provide you with a detailed quote that takes into account all the legal safety tests and inspections required and any additional planned maintenance you might need.

Articles we think
you might like

A person in a black "Karrimor" shirt joyfully holds a field hockey stick horizontally, pens clipped to it, against a plain white background.

17 November 2023

Team

Meet The Team: Kirsty Penfold

Kirsty’s journey to being a part of COEL started at the end of a two year adventure in Australia. Kirsty joined us in 2018 as a temporary administrator and despite planning on only staying with us for a couple of months, it is now six years on and Kirsty is now Maintenance Manager. Kirsty heads up […]

Continue reading  

COEL EICR Electrical Safety Testing in Cambridge

20 August 2024

Industry Insight

What is Planned Preventative Maintenance?

Essential guide for office and lab building management  Planned Preventive Maintenance (PPM) is a proactive commercial property management strategy that schedules regular Electrical, Plumbing, Gas and Air Conditioning and Ventilation maintenance to prevent equipment failures, aiming to reduce reactive maintenance costs and extend asset longevity. PPM’s also enable companies, landlords and letting agents to demonstrate […]

Continue reading  

A person on a blue stepladder installs a ceiling fixture in an office with white ceiling tiles and burgundy dividers in the foreground.

6 October 2025

Industry Insight

Commercial building maintenance: 5 things to check before winter hits

Proactive seasonal maintenance isn’t just about comfort and cost efficiency - it’s important to review for safety, and compliance purposes.  

Continue reading  

Meet THE team

Smiling woman sits at a table, wearing a green polka dot shirt, against a plain white background, hands resting in front. A person in a blue "Cambridge Nomads Hockey Club" shirt holds a Gryphon field hockey stick, smiling in a well-lit, neutral setting. The shirt displays Adidas and KP logos.

Kirsty Penfold

Maintain  |  Head of Maintenance
A woman with long, wavy hair sits at a white table, wearing a black shirt and smart watch, against a plain light background, hands folded in front of her. A person holds a perfume bottle near their neck, surrounded by fun figurines and various perfume bottles on a table. A wooden sign in the background reads partially: "BONJOUR THIS TIME NEXT YEAR…"

Alice Colebrook

Maintain  |  Contract Support Manager
A person sits at a white table, wearing a black polo shirt with "COEL" on it, in front of a plain white background. Tattoos are visible on their arms. A person holds a black device inquisitively while seated at a table with electronic gadgets. They wear a Ghostbusters t-shirt and smartwatch, appearing thoughtful against a plain background.

Luke McManus

Maintain  |  Electrical Manager

A smiling person holds a colorful soccer ball, wearing a blue vintage Arsenal soccer jersey, seated against a plain white background.

Reece Flatts

Maintain  |  Apprentice Electrician

A man with a beard smiles, wearing a black polo shirt with "COEL" printed on it, sitting against a plain white background. Carl-Bradford-Personal

Carl Bradford

Maintain  |  Electrician

Man smiling with arms crossed, wearing a black polo shirt with "COEL" on the sleeve and chest, in front of a plain white background. A man in a black shirt eats a biscuit, holding a PG Tips tea box, with Twinings Peppermint tea and Fox's Crunch Creams biscuits on a white table.

Martin Joyce

Maintain  |  Site Supervisor
A man wearing a black polo shirt with "COEL" text, sitting with hands clasped, against a plain white background. Man drinking from a white mug, surrounded by packaged biscuits and a Yorkshire Tea box on a table, wearing a black COEL shirt against a plain backdrop.

Nigel Dale

Maintain  |  Maintenance Engineer
A person wearing glasses and a black polo shirt with "COEL" embroidered on the chest and sleeve is smiling while sitting at a white table against a plain background. A person wearing glasses and a green hoodie holds a fishing rod, sitting at a table with fishing gear, including floats and tackle boxes labeled "Vantage," in a bright setting.

Colin Aylward

Maintain  |  Maintenance Engineer

SEE ALL TEAM

Frequently asked
questions

 

Our commercial building maintenance support covers client offices based in and around Cambridge, covering a 30 mile radius which includes Peterborough, North and East Hertfordshire including Bishop Stortford, Royston and Stevenage, Bedfordshire and West Suffolk including Newmarket and Haverhill. We can also cover other areas, so please get in touch to see how we can help.

Our maintenance team provide building services in offices, shared tenancy offices and shared workspaces. We work with landlords, agents and clients to ensure your maintenance contracts and repairs support and protect your employees and tenants.

Common services include HVAC, electrical, gas, plumbing, fire safety, water safety, painting and decorating, and more. Head to our PPM contract page for a full list of services available.

Yes, we offer preventative maintenance through our PPM contracts.

We also offer corrective and reactive maintenance to avoid emergency building issues. Find out more about our reactive maintenance services.

Want Our KnowHow
straight into your inbox?

Sign-up to our newsletter click here

Are you looking
for maintenance?

From planned preventative maintenance (PPM) contracts through to reactive commercial building maintenance, we offer a full maintenance solution across Cambridgeshire.

Complete the form below and our maintenance team will get back to you as soon as possible.


what are you looking for?

How can we help?

Jo we will add content here.