Office Space Planning Services for Modern Workspaces

Office PLANNING SERVICES

… Putting plans into action

Effective office planning is about more than desks and meeting rooms, it’s about creating a space that supports the way your people work, connects to your company culture, and flexes with your future.

Tell us how we can help

An office design render of a meeting room showing two meeting room tables each with six seats and an operable wall.

modern office meeting room with a long table, black chairs, and a large screen on the wall

spacious, modern meeting room with large windows, multiple tables, chairs, and a presentation screen

Minimalist conference room with a long wooden table, ergonomic chairs, dual wall-mounted screens, and glass partitions.

PROJECT PLANNING

Fantastic projects start with focused plans. Before you choose your colours and finalise the aesthetic, we’ll craft a step-by-step strategy as part of our office space planning services.

Working with you, our expert team will:

Analyse your current space and how you use it
Discuss your business objectives and how we can support them
Identify current and future space needs
Design a space that’s authentically ‘you’
Create your ideal environment at the right cost and within your timeframe

We plan every m² wisely. This means your facilities, fixtures and furniture come together to create a space that works perfectly.

Modern lobby with a sculptural white spiral staircase, green lounge chair, black round table, large windows, and indoor plants.

Defining your office planning goals

Every workplace is different, and so is every plan. That’s why we start the office interior planning process by helping you define what success looks like for your business. Do you want to increase headcount without losing comfort? Make your office a magnet for hybrid workers? Improve team collaboration or create more focus zones?

We look at your culture, workflows, team structure, and growth plans to develop a strategy that reflects what your people need, not just now but long-term. By setting clear office space planning goals early, we ensure the space works harder for your business.

modern office break room with various seating areas, including a long wooden table and booths

modern office nook with a curved slat wall, a small table, and a glimpse into a private office space

cozy, blue co-working booth with a small table and a pendant light

small office nook with a desk, chair, and a plant

Interior view of a spiral staircase behind a glass partition with planter boxes and greenery in the foreground.

Our office
planning process

1. Building Appraisals

Building feasibility appraisals are designed to help you in your decision-making process, whether you found a property you think is perfect or two different premises which appear equally suitable but you need help deciding which one is best.

2. Workplace Audits

A workplace audit can be invaluable when planning office space, fit-out or move. It will evaluate how you’re using your existing space and ensure that your new workplace accommodates all your business needs going forward.

brightly lit, modern office with rows of empty desks, ergonomic chairs, and large windows

3. Space Planning

With rents rising and suitable property becoming harder to find, you must optimise the use of available space. Our office space planning specialists will work with you to ensure that all requirements have been considered and provided for.

4. Compliance and Accessibility

Every workplace must meet legal standards and support an inclusive environment. We factor in building regulations, fire safety, DDA compliance, and access needs from the outset. Our office planning ensures that your space is safe, accessible, and inspection-ready—reducing risk and supporting your duty of care to employees and visitors.

Our office space
planning services

COEL offers a full range of office space planning solutions tailored to your needs, size, and industry.

Our services include:

Workplace consultancy – in-depth analysis of how your space is currently used and what needs to change.
Space planning – efficient layouts that support collaboration, privacy, movement, and flexibility.
Hybrid work strategy – planning for teams that split time between home and office, including shared desks and collaboration hubs.
Growth and futureproofing – scalable layout designs and plans that leave room for future hires and changes in working style.
Change management support – helping your team adapt to new ways of working through thoughtful communication and transition planning.

From high-level strategy to practical layout options, we take the guesswork out of office planning and create solutions grounded in how your business actually functions.

Two men discuss a blueprint on a table in a modern office with pendant lights, a whiteboard, and large windows with blinds. One wears a black jacket with "COEL" text.

ASK US ANYTHING

Our planning team is always happy to assist with any questions you may have. Send us a message and we’ll get back to you as soon as possible.

Send a message

WHY CHOOSE COEL

Planning a high-performing office takes more than good ideas. It takes experience, precision, and a deep understanding of how people interact with space. At COEL, we bring all three. We combine strategic insight with technical know-how to help you get the most value from your workplace.

Planning services
tailored for you

We don’t believe in off-the-shelf solutions. Every office space planning project starts with understanding your unique team, goals, and culture. Whether you’re creating a collaborative hub, quiet zones, or a hybrid-ready layout, we tailor every detail to your needs. Our flexible, client-focused approach ensures your space supports your business—not the other way around.

Specialist knowledge
and expertise

With decades of experience across office environments, labs, and specialist commercial spaces, we know what makes workplaces work. Our planners understand how to translate your business model into spatial strategy, balancing workflow, compliance, wellbeing, and future growth. From headcount projections to zoning plans, we offer solutions grounded in both data and day-to-day reality.

Keen attention
to detail

Smart office planning means thinking ahead. We factor in everything, from fire safety and IT infrastructure to natural light, circulation, and team adjacencies. That attention to detail helps you avoid surprises during office fit-out and refurbishment and ensures your space feels seamless and intuitive from day one. No shortcuts, no oversights. Just a workplace that works.

Finding the potential
in any space

Not every business has a huge footprint or unlimited budget—and that’s where we shine. We know how to make smaller spaces work harder through smart office space planning, multifunctional zones, and flexible layouts. If your office feels cramped or underused, we’ll help you unlock its full potential without overextending your resources.

Integrated
project delivery

Planning is just the start. COEL offers a full suite of in-house services, from workplace strategy and interior design to fit-out, office furniture, and relocation. That means fewer handovers, tighter coordination, and a single point of accountability from concept through completion. It’s a smoother, more cost-effective way to transform your workplace.

Let’s plan your next office

Whether you’re outgrowing your space, downsizing, or starting fresh, smart planning sets the foundation for a high-performing workplace. At COEL, we’ll help you define your needs, make informed choices, and create a space that works for your people and your business.

Get in touch and discover how we can help you turn your next office move or redesign into a strategic advantage.

Get in Touch

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COEL helped to deliver a great new space for our Cambridge office. The team were responsive, came up with innovative ideas addressing complex issues and delivered a scheme to a very high standard.

Vice President, Development
BioMed Realty

Meet some of OUR planning team